Hubstaff supports Job Sites (also known as geofencing) which designates a specific area where your team is allowed to track time. The app can automatically start recording the time when a user enters the job site or stop the timer when they leave the job site.

Whenever a user is tracking time within a job site, the system provides a report of when and for how much time the user spent at that job site, which you can generate and review with our Reports feature.

This guide will show you how you can access the Job Sites feature and use it for your team.

Add job sites

Manually adding job sites

Navigate to Locations > Job sites menu on the sidebar.

Click on the Add a Job Site button. If you have existing job sites and want to edit them, hover over the job site name then click the pencil icon.

Enter the site name, and address, then select the radius of the job site, then click Next.

If you have multiple co-located job sites, they will be grouped into:
Blue – less than 10 job sites in a cluster.
Red – equal to or more than 10 job sites in a cluster.

Select team members or Teams allowed to track time on this job site, then choose Automatic timer actions. Hit Save to confirm settings, and your team is set to track time to job sites.

Import job sites

You can now upload multiple job sites at once using CSV, XLS, or XLSX files.

First, download our template, then create a CSV, XLS, or XLS file by following the format based on the template here:

Download the template

Below is the format of the CSV file:

Once the file is ready, navigate to Locations > Job Sites.

Next, click on the Import job sites button.

A dialog box will appear where you can upload the CSV, XLS, or XLSX file you created. Click on Browse Files to upload the document.

Once you’ve selected the file, click on the Import button.

A popup will appear notifying you that the job sites are being processed.

A subsequent email will appear once the job sites have been processed successfully.

Editing existing job sites

To edit existing job sites:

Navigate to Locations > Job Sites.

Click on the pencil icon next to the job site name.

Change the details of the job site then click Save.

Deleting existing job sites

To delete an existing job sites:

Navigate to Locations > Job Sites.

Click on the Trash bin icon next to the job site name.

An alternative is deleting it while on the edit job site page.

Restrict timer to Job Sites

You can also restrict time tracking to Job Sites. When this setting is enabled, users will not be able to start the timer unless they are within the Job Site radius.

Navigate to Settings > Schedules > Job sites.

You should be on the Job Sites tab and see the Restrict timer to job sites setting.

The Default option will enable/disable the setting for the entire organization. You can also change individual settings which will override the organization’s default setting.