Specific Activity Tracking in Hubstaff

Question:

How can employees report what specific activities or tasks they’re working on, whilst tracking within a project?

Answer:

In Hubstaff, you can accomplish this through creating To-dos or adding notes.

Indicating activity by adding notes
Indicating activity by tracking against tasks

Indicating activity by adding notes

Notes are a simple way to indicate what is being worked on whilst tracking against a project. Once notes are added, they will appear on a user’s timesheet as per below.

All members of an organization can add notes. To add a note, simply click on the “Add Note” button within your tracker.

Adding notes directly from the tracker is not available via the web tracker.

Desktop App

The Add Note button is located at the top right hand side of the desktop app. You may add notes when you are tracking time.

Mobile App

Likewise, tap the Note icon from your mobile tracker to add a note.

Chrome Browser

Whilst it is not possible to add a note directly from the Chrome extension, there is a Work Log button which will launch a direct link to your timesheets once clicked, notes then can be added from the Dashboard.

For a more in depth guide on how to add notes please see here.

Indicating activity by tracking against tasks

Creating Tasks within a Project is the most comprehensive solution to distinguish what is being worked on and completed when tracking.

When a project isn’t linked to an integration users can add their own tasks.
Hubstaff also has a robust tasks management solution, packed full of features which can be integrated with Hubstaff. For more information please see our guide here.

To create simple To-dos from the Dashboard, please follow the steps below:

Step 1

Navigate to the Project management > To-dos section from the main menu.

Step 2

Next, select “Add a To-do”.

Step 3

A pop up window will appear. From this screen you can enter the name of your To-do and assign it to a User. Once created, your user will have the option to track their time against this newly created To-do.

How to select a Task when tracking time

For tasks to be recorded, users will need to ensure they are selecting a to-do when tracking their time.

Desktop App

To select a task within the desktop app, first expand the window to reveal the to-dos pane.

Click on the play button next to the name of the tasks to track time against it.

Mobile App

To select a task from the mobile app, tap the Projects/Work orders button.

A list of available projects will appear. Tap on the name of the project. From there a play button will appear next to the to-do. To begin tracking time against that to-do, tap on the play button.