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Adding members to the payroll

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Adding members to the payroll

We recommend that you ask all team members using either Wise or PayPal to set up their personal default payment accounts before you proceed with the instructions below so that the user fields (name, email, currency) can auto-populate. For Bitwage and Payoneer, you will need to add them to payroll first before they can add their user details.

If you don’t have the member’s payment account details, you can leave those fields blank. The member will receive an email prompting them to add the information. Once they’ve entered their details, you can enable them for payroll.

Step 1

Navigate to > Financials > Manage payroll, then click on the Add member to payroll button on the upper right side.

Payroll Overview Financials Payroll 2

Add member to payroll 2

Step 2

Adding a single-user

Enter the following information:

add members to payroll wise

  1. Hubstaff Member – Your team member to be added to payroll
  2. Pay Period (Weekly, Bi-Weekly, Twice a month, Monthly)
  3. Require timesheet approval – works with the Timesheet Approval feature
  4. Pay Type – can be set to Hourly, or Fixed payments
  5. Pay Rate – the rate you’ll pay your employee
  6. Bill Rate – the rate you can bill your client
  7. User’s e-mail address on the payment gateway
  8. User’s name on the payment gateway
  9. Currency
  10. Hit Save to complete the setup.

After saving, your employee’s payroll account should be set up:

Added member to payroll wise

Sending invites to multiple users

To send invites, click on the Send Invites tab, choose the users you wish to add then, hit Send. If the team member already has their default payment method set up, you should see them added to the payroll (with a “disabled” status).

add members send invites payroll Wise

If you choose Bi-weekly payments, you will have the option to choose between two start dates (pay periods).

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